The “Registrar’s Office” (hereinafter referred to as the “Office”) of the Tashkent Institute of Chemical Technology (hereinafter referred to as the “Institute”) is a structural unit of the Institute responsible for managing student records in the system, organizing the educational process, providing student services, coordinating academic activities, ensuring transparency and openness in the educational process, preventing bureaucratic obstacles in the system, generating analytical data, and optimizing the decision-making process.
The Office consists of the following departments:
To provide essential services to students quickly, effectively, and transparently from a single point, covering all processes from admission to graduation, and to ensure that students do not waste their time on administrative issues and bureaucratic obstacles.
I. Academic (Educational) Services:
1.Generating QR-coded diplomas;
2.Issuing academic certificates and transcripts;
3.Officially processing documents for students who transferred to another higher education institution under academic mobility;
4.Creating a clearance form for graduating students;
5.Assisting with submitting applications for diploma duplicates;
6.Organizing the acceptance of appeals regarding exam results;
7.Forming an exam list and providing it to students;
8.Assisting students from higher education institutions in submitting applications for transfer or reinstatement.
1)Assisting applicants with submitting online applications for admission to second higher education programs at higher education institutions;
2)Assisting applicants with submitting online applications for admission to master's programs at higher education institutions;
3)Assisting applicants in submitting applications to add or edit their higher education diploma information;
4)Accepting applications for participation in scholarship and various grant competitions;
5)Providing students with a certificate about their GPA;
6)Converting student attendance to “excused” or “unexcused” status in accordance with existing regulations;
7)Creating a personalized academic schedule for students who missed interim and/or final exams due to valid reasons (illness, death or illness of a close relative, childbirth, etc.);
8)Receiving and archiving student documents;
9)Providing students with exam results;
10)Assisting students with submitting applications for re-examinations;
11)Providing students with various certificates (from the place of study, military department, etc.);
12)Issuing study sheets to students;
13)Providing students with information about academic resources;
14)Promoting students to the next course in the HEMIS platform;
15)Providing students with information about their academic performance;
16)Resetting students’ passwords;
17)Editing students' personal and academic data that tutors have properly completed;
18)Preparing and issuing student ID certificates;
19)Transferring students from one group to another.
External Services:
1.Synchronizing the student registry with the social protection registry and the women's registry to create a list from the unified database of students;
2.Identifying the differences in subjects in the academic plans of students who are recommended for transfer, reinstatement, or who remain in their current courses;
3.Providing information about academic programs.
Youth Affairs and Spiritual-Educational Activities Services:
4) Assisting students in submitting applications for accommodation in dormitories;
5) Assisting students in writing applications for rent subsidies.
International Relations Services:
6) Providing students with certificates in English from their place of study;
7) Providing information about various international grants and academic mobility programs;
8) Registering foreign students in the electronic system and assigning them to their respective subjects;
9) Consulting on studying abroad at foreign universities;
10) Assisting foreign students with obtaining visas;
11) Providing payment contracts for foreign students;
12) Assisting foreign students with temporary registration in the Republic of Uzbekistan;
13) Providing consultations on admissions for foreign students, reviewing their applications, and required documents.
Accounting and Marketing Services:
14) Issuing re-enrollment contracts;
15) Providing certificates regarding scholarships.
1.Assisting in the creation of an account statement;
2.Assisting students in submitting applications for the payment contract;
3.Providing information about the student's dormitory contract, including their debts and entitlements;
4.Providing information about the student's re-enrollment contract, including their debts and entitlements;
5.Providing information about the student's payment contract, including their debts and entitlements;
6.Providing information about the payment contract amount;
7.Providing graduating students with detailed information about future job opportunities and assisting in organizing job fairs.
Scientific Activities Services:
8.Providing information about grants and competitions;
9. Providing information about scientific conferences;
10.Assisting in the registration of innovative ideas and startups;
11. Providing information about named scholarships;
12. Offering consultations on scientific projects;
13. Assisting in joining a mentor-mentee program (Master-Apprentice School).
Additional Required Services:
14. Assisting students in obtaining medical insurance;
15. Providing consultations on admission and transfer processes;
16. Offering career advice and job placement recommendations to students;
17. Providing information about the various services and resources available at the institution.
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